letter for leave application in office

Casual Leave Application Samples (For Office)

When an employee seeks a temporary break from their organization due to some personal reasons, they write a leave application letter or letter of absence to the concerned authority. This not only shows professionalism on the employee’s part but also gives adequate time to the employer to prepare.

If you have important personal work and thus unable to go to the office, these samples below will help you write a leave application for casual leave.

Casual leave application: Sample 1

Subject: Application for Casual Leave

Dear Mr./Mrs. {Recipient’s Name},

I am writing to you to let you know that I have an important personal matter to attend at my hometown due to which I will not be able to come to the office from {start date} to {end date}.

I have discussed and delegated my tasks to {person's name} & have instructed them to call me for any help during my absence.

I will be obliged if you consider my application for approval.

Yours Sincerely, {Your Name}

Casual leave application sample 2

Subject: Casual Leave Application

I am writing to request you for a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I will have to be away for {X days}. I will resume work from {mention date}.

I shall be reachable on my mobile number and email during the period. My person in charge, {person's name} will be handling my tasks in my absence.

I will be thankful to you for considering my application.

Casual leave application: Sample 3

Subject: Casual Leave Required

I wish to inform you that I have to go with my younger daughter to her school for the Annual Day function tomorrow. As the function will run from morning to evening, I would not be able to attend the office.

I have instructed {colleague’s name} with regard to the details of the projects I have been handling. She is well-equipped to handle them if need be. In addition, I shall be available on the phone and email for any important or urgent issues.

I kindly request you to grant me a day’s leave.

Casual leave application: Sample 4

Subject: Application for Leave

I would like to mention that I have to attend my niece’s engagement ceremony in {Place} on {Date}. Due to this, I won’t be able to come to the office from {Start date} to {End date}.

I’ve completed this week's tasks that were listed as priority and have delegated my colleague, {colleague’s name}, to take care of any urgent matters.

I would be grateful if you can approve my leave request for the aforementioned period.

Hoping to receive a positive response from you.

Avail offer

Offer ending in

letter for leave application in office

How to Write Leave Application For Office (With Samples)

Harshita Khullar

A leave application is a professional way of asking for a pause from work for a specific period of time. There are different ways in how you address your concern to your supervisor. There are rules and features which are essential to include if you are sending a formal leave email.

Your leave application should be brief, genuine and should have sufficient details with the reason for your absence. Your leave application and the content in it decide whether your leave request gets accepted or rejected.

There are two types of leave application:

Since digitization, email format is widely used with almost all sections covered in both formats.

What to include in leave application for office (Letter Format)

There are certain sections that are essential to include when drafting a leave application in a letter format to the HR Manager or your supervisor.

What to include in leave application for office (Email Format)

There are certain sections that are essential to include when drafting a leave application in an email format to the HR Manager or your manager.

Samples of Leave Application for Office

1. SAMPLE: ANNUAL LEAVE APPLICATION

Subject: Annual leave application Dear (Recipient’s Name) I am writing this email with reference to my remaining annual leave quota. I am planning to go on a trip to Europe with my family. Thus, I would like to avail my remaining 25 days of annual leave from (Date) to (Date) I have assigned my duties to ( name of a team member) for the current project we are working on. He/She has been working with me and understands the role effectively. Also, I am looking for all the essential inputs required for the project before I leave for the vacation. I request you to consider my leave request. During my absence, I can be reached at my phone number and email id (Email address and contact no). Yours sincerely (Your Name)

2. SAMPLE: MATERNITY LEAVE APPLICATION

Subject: Maternity leave application Dear (Recipient’s Name) I am (Name) working as a (Job Title) in (Department Name). I am nearing the end of my pregnancy and hence seeking maternity leave as suggested by my doctor. I request you to kindly approve my maternity leave for the duration of (start date) to (end-date) as per company policy. My due date is (date). As I will be away for a continued long period, I have assigned my duties and responsibilities to (colleague name). In case of any difficulty, you can reach out to me at my number (Contact no). I have attached my medical certificate along with pregnancy proof submission and other relevant documents. Apart from this, I would also like to understand the insurance coverage for cashless billing process. Please let me know the concerned person for the same. Thank you for your consideration. Yours Sincerely (Your Name)

3. SAMPLE: PATERNITY LEAVE APPLICATION

Subject: Paternity leave application Dear (Recipient’s Name), I am writing to inform you that my wife’s due date is approaching, i.e. at the end of the month. Therefore, I am looking forward to use my paternity leave from (start date) to (end-date) as per paternity leave policy. In my absence, I have assigned duties to (colleague name) to take care of all incomplete tasks. I can be reached via my phone number (contact number) and email ( e-mail address) during my leave tenure in case of any queries. I appreciate your assistance in this matter. Thank you for your consideration. Yours Sincerely (Your Name)

4. SAMPLE: CASUAL LEAVE APPLICATION

Subject: Casual leave application Dear (Recipient’s Name) I am writing to request you for a five-day leave from (start date) to (end-date) as I have to urgently attend a medical emergency of a close relative and as he/she is situated in Delhi, I have to be away from the town for five days. I will resume work from (date), and I shall be reachable at my email id (email address) and phone number (contact number). Besides, I have instructed (colleague name) to take care of certain responsibilities during my absence. She/He is well equipped for any emergency or in case any assistance is required. Yours Sincerely, (Your Name)

5. SAMPLE: SICK LEAVE APPLICATION

Subject: Sick leave application Dear (Recipient’s Name), With reference to the above subject, I want to bring to your kind attention that I am suffering from critical back pain and my doctor has suggested taking through rest for five days initially. The doctor also recommended going for MRI scan along with a week of physiotherapy sessions and other medications. I am not aware of my future possibilities for leave as the situation is based on how much rest can I take. I request you to please grant me leave for five days, i.e. from (starting date) to (end-date) for the betterment and speedy recovery of my lower back. Also, let me know if any further clarifications are required for the case. I am attaching my medical certificate along with this email. I can be communicated at (email address) and on (phone number) in the case for any queries and emergency situations. Besides, I have explained the tasks to (colleague name) to be taken care of in my absence. Yours Sincerely, (Your Name)

6. SAMPLE: EMERGENCY LEAVE APPLICATION

Subject: Emergency leave application Dear (Recipient’s Name) It is with regret that I need to request an emergency leave starting today. As the nature of the leave is that they are unpredictable, I feel sorry that I am unable to provide you with more than one day of notice. My sister met with an accident a few hours back, and she has been hospitalized in an emergency. I am required to be present at the hospital, along with my parents in Bangalore. I anticipate having most of my immediate issue to take taken care of within a week and hope to join office back on Monday, i.e. (date of your joining). Please reach to me in case of any emergencies and queries regarding work at my email id ( email address) and my phone number ( contact number). You can also contact (colleague name) for any work-related discussions as she is aware of the ongoing project and tasks related to it. Yours Sincerely, (Your Name)

7. SAMPLE: VACATION LEAVE APPLICATION

Subject: Vacation leave application Dear (Recipient’s Name) This is to request you for your approval for a ten-day leave for my planned trip to Kerela with my family. I have been collecting my leaves for the trip, and I am very excited about the same. I am writing this letter to formally notify you about my leaves from (start date) to (end-date). I will join office from Monday, i.e. on (date). I will update you with the final draft this week and will submit the file to you. You can contact (colleague name) in my absence as she is aware of the same. I can be reached at email id (email address) and phone number (contact number) in case of any queries. I hope you will acknowledge my application and process the same earliest. Thank You Yours Sincerely (Your Name)

8. SAMPLE: ONE DAY LEAVE APPLICATION

Subject: One day leave application Dear (Recipient’s Name) I am writing this to inform you that I need to take a leave for (date) as I have to attend a seminar on Literature festival held in the city. I am very keen on taking such sessions which help me to expedite my personal and professional growth. In case I need to attend another session meet, I will inform you at the earliest. Please feel free to contact me at my email id (email id) and phone number (contact number). I have also explained (colleagues name) about the tasks that need to be completed in my absence. Thank You Yours Sincerely (Your Name)

9. SAMPLE: HALF DAY LEAVE APPLICATION

Subject: One day leave application Dear (Recipient’s Name) Today is my son’s birthday, and we are celebrating it in the evening. So I need a half-day leave after lunch so that I can take care of my son’s birthday works. I have sent you all emails regarding the ongoing new project. I will be available on my phone (phone number) and email id (email address) in case of any emergency. Moreover, I have guided (colleague name) in case any query arises. I am sure the team will handle the work nicely in my absence. I hope you understand my situation. Yours Sincerely, (Your Name)

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How To Write a Leave Application For Office Like a Pro? (With Samples)

The need to write a leave application letter could arise for several reasons. So your son is ill, and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? Is it not like anybody is allowed to just travel, right?

The truth is, at some point during your employment, you may need to request a leave of absence. The need for absence could be for various reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby, or a desire to travel. A leave of absence, in your case, is not a luxury but a necessity.

List of application letter samples:

Leave application due to the death of a family member sample

Leave application for special occasion (marriage) sample, leave application for a day sample, leave application for half-day sample, 1. what is a leave application for office.

When an employee seeks a temporary break from their work due to personal reasons, they write a leave application letter or letter of absence to the concerned authority. Writing such a letter shows professionalism on the employee's part and gives adequate time to the team and the employer to prepare. Taking leave without a prior application is much like putting everybody in office in difficulty.

In other words, a leave application is a professional way of asking for a pause from work for a specific period.

There are rules and features essential to include if you are sending a formal leave request: it should be brief, genuine, and should have sufficient details regarding the reason for your absence. The content of your letter of application makes the difference between a "reject" or "approved" resolution from your superior.

There are two types of leave application: letter format or e-mail format, but due to technology and digitization, email format is widely used with almost all sections covered in both forms.

2. The content of a leave of application for office

The leave application for office describes an employee's situation of not being able to work at the office for a specific period. They can discuss their problem with the manager or HR to solve it by writing an application.

First of all, employees have to write a letter or email to the superior to make a meeting request to discuss their problem and provide the leave application for acceptance. The leave application format contains the following essential points:

The subject (purpose) of the application - employees must write the type of leave they are requesting.

Salutation and the receiver's name - employees must include the individual's name to whom the letter is addressed.

Reason for taking leave - the reason behind taking leave from the workplace, like any health or family problem or any urgency. It can be maternity or adoption of a child or want relief from work stress etc. Employees can write the leave application in all of these situations.

The number of needed days - employees should write the particular dates of taking leave from the workplace. That means from which date to till which date they are going to be unavailable at the workplace.

Work plan during the absence - employees also write the notes they are going to do for fulfilling their absence. They may give training for their replacement to manage the loss of work. They can write a document, including detailed information on their daily work in it. They may also be available in case of any emergency at the time of their absence at the workplace.

Contact information - employees must provide their correct contact information to be reachable by the colleagues at the time of any emergency.

Signature - employees should sign at the end of the leave application.

3. How to write leave applications with examples:

Review these leave samples, and edit them as you need for your specific need and circumstances. The structure used will be of good use in various situations, and for sure will be a good starting point for starting to write your own leave requests.

Casual leave application sample

Subject : Casual Leave Application

Salutation and the receiver’s name: Dear Mr./ Mrs. [The receiver’s name]

Reason for taking the leave: I am writing this application to request three days leave as I have to attend a conference on “Safety Measures at Work” from 2nd to 5th of December.

This is an important conference as I would learn about the new standards and procedures that we could implement in our daily activity.

I know our company's motto is “Zero incidents. Zero Losses”, therefore this conference will help me better understand the legislation, adopt and adapt the standards to the specific activity of our department. The last day of the conference will host a workshop held by four specialists from the Environment Ministry, allowing me to learn from the best.

The number of days: As this conference is in Bruxelles, I will have to leave on the 1st of December, and I will be resuming office in December, the 6th.

Work plan: I am positive that my team will fill my place while I’m out of the office.

Contact information: During my absence, you can reach me via email. I will be grateful to you for considering the present leave of application.

Signature : Sincerely, [The applicant’s name]

When writing a leave application in a letter to your manager or your supervisor, there are a few sections that must be included. Following this structure will lead to effective formatting and ensure you don't miss essential elements of your leave application. By doing so, you're also maximizing your chance of getting the request approved.

Vacation leave application sample

Subject: Vacation Leave Application

Dear [Recipient’s Name],

I am hereby requesting your approval for a ten-day leave for my planned trip to Kenya with my husband and child.

I am writing this letter to formally notify you about my leaves from [start date] to [end - date]. I will join office from Monday, i.e., on [date].

I will update you with the final draft this week, and before I go, you will have the final version on your desk. You can contact (colleague name) in my absence as she is aware of the same. I can be reached at the email address and phone number (contact number) in case of any queries.

I hope you will acknowledge my application and process it the earliest.

Thank you Yours sincerely, [Your name]

You can use this template for a 2 or more days leave application for office. Additionally, if you are looking to download a Vacation request form to print, we have it available for you.

Maternity leave application sample

Subject: Maternity Leave Application

I am writing you this letter to submit my request regarding the maternity leave for three months, from [start date] to [end date].

As I will be away for a continued long period, I have assigned my duties and responsibilities to my colleague [the colleague’s name], and I am confident he/ she will handle my work for 90 days. In case of any difficulty, you can reach out to me at my number.

I have attached the certificate from my doctor with all the details you need to know.

Yours sincerely,

[Applicant’s Name]

Annual leave application sample

Subject: Annual Leave Application

Dear Mr./Ms. [Recipient’s Name],

I write to inform you that I will be traveling with my family for a period of one month, between [start date] and [end date]. Since my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. [enter your colleague name] agreed to take over my assignments while I am on leave. She/he has all the details regarding my tasks and has agreed to back me up during this period.

During the days of my absence from office, I can be reached at [email address].

I will return to the office on [date]. In case I want to resume the work sooner or later than the stated date, I will let you know well in advance. I will be grateful for a positive reply to my leave request.

Thanks and regards, [Your Name]

Tip: In case you're looking for a system to automate your annual leave management , LeaveBoard can help. Give it a try for free . Discover how easy it is and how many repetitive tasks will not be anylonger your problem.

Paternity leave application sample

Subject : Paternity Leave Application

I hereby inform you that my wife is in the final stage of her pregnancy, the due date is fast approaching.

Since this will be our first baby, I am way too excited to see my child and desire to be with her during the delivery and a couple of weeks after, so I request you to grant me leave for 30 days, beginning from the [date].

I have transferred the important duties to my associate [name of the person], and he/ she will look after the tasks until I get back to work. Also, during the entire period, I will be available on my phone or via email for any matter.

Being a parent yourself, I am sure you understand my situation and authorize my paternity leave as soon as possible.

Sick leave application sample

Subject : Sick Leave Application

I want to bring to your kind attention that I am suffering from critical back pain, and my doctor has suggested taking through rest for five days initially. The doctor also recommended going for an MRI scan and a week of physiotherapy sessions and other medications.

I am not aware of my future possibilities for leave as the situation is based on how much rest I can take.

I request you to please grant me leave for five days, i.e., from [starting date] to [end-date], for a speedy recovery of my lower back. Also, let me know if any further clarifications are required for the case. I am attaching my medical certificate along with this email.

I can be contacted at [email address] and on [phone number] for any queries or emergencies. Besides, I have explained the tasks to [colleague name] to be taken care of in my absence.

Yours sincerely, [Your name]

If you are looking for a simple copy-paste Sick Leave Email or Letter to print, we have them available for you.

Leave application due to the illness of a close family member sample

Subject: Leave Application due to the illness of a close family member

Dear Mr./Mrs. [Recipient’s Name],

I am writing this letter to let you know about my requirement for an important and unexpected leave. This is because of an emergency in the family: my brother has been diagnosed with cancer. I will be quickly heading to the hospital to be with her and look after the family.

I plan to return to work next week on [date]. I submitted you the most urgent project, and I feel confident that my other projects will not suffer from such a quick absence. As you know, my work record speaks for itself as much as my ability to make up for the lost time.

I appreciate your support in this matter and anticipate hearing a response from you.

Yours sincerely, [Your Name]

Subject: Leave application due to the death of a close family member

I am writing this letter to inform you about the unexpected passing away of my dearest aunt today. I intend to leave tonight and be out of town for the funeral and related arrangements until [date].

I request you to grant me seven days of emergency leaves because of such circumstances.

I am confident that my current unfinished tasks will not be negatively affected by this absence.

Once I return to the office on [date], I hope I will be able to concentrate on my work much more effectively.

Thank you for your support.

Subject: Leave application for my wedding

Dear Mr./ Mrs. [Name of the superior],

I’m writing to you to request some time off as I am getting married on the [DD/MM/YYYY]. I would like to apply for a leave from 01/05/2023 to 01/06/2023 (1 month) to prepare a perfect celebration for entering this new phase of our lives.

Attached to this email, you can find the invitation I would like to extend to all my colleagues.

I will do my best to meet my deadlines by 28/04/2023 and give a proper handover to my associate [Name of the colleague] to take care of any urgency in my absence.

I hope you will accept my request and grant me leaves for the said dates. Looking forward to your positive reply.

Regards, [Your name]

Subject: Leave application for [Date]

This is to inform you that I will need a day off on [Date]. On that day, my husband and I are invited to our son’s graduation, and as you probably know, this is a special event, and it cannot be missed.

I will leave everything in order, and also I have explained the task that may occur during my absence to [name of colleague], and you can contact her in case of any need.

Please feel free to contact me on my number [telephone number] in case of any urgency or queries.

Sincerely, [Your Name]

Subject: Half day leave application

I would like to inform you that I will not be available in the [Morning/Afternoon]/[From hour to hour] of [Date]. I would like to notify you that it so appears that my father is traveling to see me, and I must receive him at the airport. There is no one else in town to pick him up. I ensure that my tasks for the day will be finished by then. I would be available by phone if there is any urgency. Thank you for accepting my request.

Yours truly, [Your Name]

Leave application for two days to manager

Subject: Two days leave request

Dear [Manager’s Name],

As discussed yesterday, I would like to request approval for 2 days of leave from [Date] to [Date]. I have to solve some paperwork for my family, and this requires a bit of time durring the working hours. I have already discussed with [insert name] to back me up, and call me in case of any help is needed in my absence.

Please let me know if you need any additional information. Thank you for considering my application for approval.

Simple 5 days leave application for office

Subject: Five day leave application

As discussed durring the weekly meeting, I would like to request approval for 5 days of leave from [Date] to [Date] due to personal reasons. I trust you understand my situation and grant me leave for 5 days. I will return to work on [Date].

I'll be reachable on my mobile if there is ever an emergency work situation.

Thank you for considering my application for approval.

We provide also some examples of leave of absence letters : Medical leave of absence - 1 month, Leave of absence - personal reasons - 10 days, Leave of absence - personal reasons - 1 week.

Additionally, if you're looking for a general use leave application form , where employees can request multiple types of absences (vacation, medical, jury duty, personal, family, voting, bereavement, time off without pay) we are offering it to you for download in word format.

Moreover, if you are looking to setup your out of office message , we have some tips.

On the whole, a leave application letter should contain a valid reason for your leave, which should convince the employer and make him/ her grant you leave.

Suppose you are having a reasonable enough claim for a leave application. In that case, your request will not be declined without any justification, mainly when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc.

Most importantly, the leave application should not sound friendly or casual; rather, it must be formal and professionally-written.

At the end of this article, I hope you know much more about why, how, and when to write an application letter. There are various online tools and software with samples, HR templates , and examples of HR documents. We would like to point out the LeaveBoard, an cloud-based HR software for small businesses , that can help with registering, tracking, planning for your employee leave applications.

Automate your time-off request with the easy to use online HR software.

Easy set-up ● No contracts required ● No credit cards

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Leave Application for Office | How to Write Leave Application for Office? Format, Template

February 15, 2023 by Prasanna

Leave Application for Office: 5 days Leave Application for Office is required when an employee decided to take leave in the office. Writing a leave application is a formal way of requesting leave at the workplace for a particular period of time. Employees should follow the Office rules to write formal leave applications. Employees must include the reason for taking leave. Also, employees make sure that it is acceptable in the workplace. Employees should not take leave without a leave application to put others in difficulty. The boss can able to understand the reason behind taking leave due to the leave application.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

A valid reason for requesting leave will not be rejected without any excuse. Specifically, if it includes any personal reasons such as illness or parent’s health problems etc. It is important to mention the number of days of absence at the workplace. Remember to write your leave application short, simple, and understandable. In general, the leave application for Office should be submitted to the Manager. Read the complete article to know how to write leave application Format for office.

Leave Application for Office Details

The leave application for office describes an employee’s situation of not being able to work at the office. When employees want official leave for the nonexistence of their work. They can discuss their problem with the manager or HR to solve it either manually or by writing it in an application. First of all, employees have to write a letter or email to the supervisor of the company to make an appointment or meeting request letter for leave. So, they can able to discuss their problem with the supervisor and provide the leave application for acceptance. The following are the most important points to write in the leave application.

Leave Application for Marriage

Leave Application for Office Samples

Check the following samples for writing 10 days Leave Application for Office for personal reason (Leave Application Sample).

Sample – 1: Casual Leave Application Format

Subject: Casual Leave Application for Office

Dear Mr./Mrs. Supervisor/Manager Name,

I would like to inform you that I have to attend an IT seminar from [begin date] to [end date]. So, I would like to request you for approving my five days leave.

This is necessary to come across various new and advanced technologies. By using it we can update our IT system. I am so excited to attend this seminar to learn about the innovative factors of the IT industry. In this seminar, there will be a two-day workshop from which I will learn and observe many things practically.

As this seminar is in Singapore, I have to leave early to reach the airport on time in the evening of [date].

I can be able to start again my work at the office on [date] afternoon. Therefore, I shall be grateful to you for permitting me to take five days of leave.

[Employee Name]

Casual Leave Application

Sample – 2: Sick Leave Application for Office

Subject: Sick Leave Application

I would like to notify you that I am suffering from a severe viral infection. So, I am unable to work as I am feeling very weak.

As advised by the doctor, I have to take medicine for at least five days with sufficient rest. I have attached a medical certificate given by the doctor. This confirms the time required to recover from the illness.

I would request you to permit me a week-long sick leave, until [date]. If I need an extended period off, I will let you know as soon as possible.

Please feel free to contact me for any clarification regarding the ongoing project. Thank you for considering my five days of sick leave application.

Sample – 3: Vacation Leave Application

Subject: Family Vacation Leave application

I am writing this application to request you for approving an 8-day planned leave for vacation. I would like to take a trip to Goa during the winter from [begin date] to [end date] with my wife and kids.

I feel confident that my team members should be able to continue the exceptional work during my absence.

I hope to get back your quick response. Thank you for considering my planned leave application for vacation.

Yours Sincerely,

Vacation Leave Application

Sample – 4: One Day Leave Application for Office

Subject: One Day Personal Leave Application email

This is to inform you that I have to take a day off on [date] of this month. I have taken an appointment with the doctor for my mother’s health checkup. Next day morning I can be able to come to the office without any excuse.

Please feel free to contact me at my given number in case of any queries. I have emailed you the document of the work plan for the day. I feel confident that my team will handle everything during my absence.

So, I would request you to permit me one day leave for which I shall be grateful to you. I apologize for any problems caused due to my absence.

Sample – 5: Half-Day Leave Application

Subject: Half-Day Leave Application

I would like to inform you that I can not able to come to the office on time on [Date]. Since I have an appointment for my eye checkup. As I got the appointment in the morning time, I will reach the office around 1:30 PM. Then, I will try to finish my work as much as possible.

I am sure the team will manage everything in my absence. Please contact me at the given number for any queries related to work.

Half-Day Leave Application

Sample – 6: Annual Leave Application

Subject: Annual Leave application

I am writing this letter to inform you that I have to take a long-term leave. So, I would like to utilize my full annual leave allowance given to me.

I request you to consider my 30 days leave as I am planning for an international trip to visit my husband. I would like to take the leaves from [begin date] to [end date].

I have handed over my work responsibilities to [team member name]. This person understands the work very well. So, he/she can able to handle the work without any difficulties. In fact, it is the final portion that can be handled by him/her.

I can start again the work at the office on [date]. Please contact me at the given [number or email Id] in my absence at the workplace.

Sample – 7: Maternity Leave Application to Boss

Subject: Maternity leave application

I am writing this letter to convey my request regarding maternity leave from [begin date] to [end date]. I am going to take this leave for three months. After this, I will try to rejoin the office to continue my work.

Since I am going to take this leave for a long period of time. I have handed over my work responsibilities to [team member name]. I feel confident that he/she can handle my work for 90 days.

I have attached my medical certificate given by the doctor with other necessary details.

I also request you to give me the hospital information which comes under the office insurance coverage. So, I can utilize it to take care of my medical expenses.

I can be reachable at the given number [contact number] for any emergency.

Maternity Leave Application to Boss

Hope this article will help you to know how to write Leave Application for Office. For any queries related to this article, leave it in the comment box to get in touch with us.

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Guide To Crafting A Leave Application For Office. 12 Formats & samples

Leave application for office

Do you need to take a leave from work? Interest: Acing your Leave Application for Office will make the process easier.

By following our guidelines and using one of our sample formats, you can be sure that your application will be professional and accepted by your employer.

With 12 different formats to choose from, we have a template for everyone. Whether you are requesting maternity leave, paternity leave, or vacation time, we have the perfect format for you.

Read and print our blog today and get started on your perfect leave application!

Reasons for Taking Leave from office

Reasons for taking leave application for office

There are many reasons that an employee might need to take a leave of absence from work, including:

Tips on how to Write Leave Application for office

Several tips can help you write a professional leave application. These tips include:

What should the Leave application include?

what should the leave application for office include

Here are the key elements that you should include in a leave application format for an office setting:

Leave application format for office

(Download all the 8 samples as a pdf)

Sample 1: one day leave application for office

Subject : Leave Application for Casual Day off

I am writing to request a casual day off on [date]. I will not be available to work on this day, as I have made personal plans that cannot be rescheduled.

I understand that this may inconvenience you, and I apologize for any inconvenience that this may cause.

I will make sure to complete all of my work responsibilities before and after this day off to ensure a smooth transition.

Thank you for your time,

Half-Day Leave Application: 8 Formats to Get You Out the Door!

Sample 2: l eave application for office for personal reason

To: [Employer's Name]

From: [Your Name]

Subject: Leave Application - Personal Reason

Dear [Employer's Name],

I am writing to request a leave of absence from [Date] to [Date]. The reason for my leave is a personal matter that requires my attention.

I understand that my absence may cause inconvenience, and I am willing to do what I can to ensure that my work is covered during this time. [Offer suggestions for coverage, if applicable].

Thank you for considering my request. I look forward to returning to work on [Date] and will do my best to catch up upon my return.

Sincerely, [Your Name]

Write Your Leave Application for Urgent Work in No Time - With 10+ Samples!

Sample 3: sick leave application for office

Subject: Leave Application - Sick Leave

I am writing to request a leave of absence from [Date] to [Date]. My leave is because I am feeling unwell and have been advised by my doctor to take some time off to rest and recover.

I understand that my absence may cause inconvenience, and I am willing to do what I can to ensure that my work is covered during this time—[Offer suggestions for coverage, if applicable].

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Sample 4: leave application for exam in office

Subject: Leave Application - Exam

I am writing to request a leave of absence from [Date] to [Date]. The reason for my leave is that I have an important exam on [Date] and need to focus on my studies.

How to Craft an A+ Application to Principal for Sick Leave for school

Sample 5: office application for sick leave of family member

Subject: Leave Application - Family Illness

I am writing to request a leave of absence from [Date] to [Date]. The reason for my leave is to care for a family member who is ill.

10+ Easy Formats to Make Your Leave Application for Fever Stress-Free!

Sample 6: maternity leave application letter for office

Dear [Employer],

Subject: Leave Application For Maternity

I am writing to request a maternity leave of absence. My expected due date is [date], and I would like to start my leave on [start date] and return to work on [end date].

I will need a total of [number] days of leave. During my absence, I have arranged for [coverage plans] to ensure that my work responsibilities are taken care of in my absence.

Thank you for your consideration. I look forward to returning to work after my leave.

Sincerely, [Your name]

11 Maternity Leave Application Formats to Make the Process Easier!

Sample 7: leave application for death rituals in office

To Whom It May Concern,

Due to a family emergency, I will take a leave of absence from work. My mother passed away recently, and I need to take time to attend the funeral rites, process and grieve.

I understand this is an inconvenience for the company, and I apologize for any trouble my absence may cause. If there is anything I can do to make up for the lost time or help with arrangements, please do not hesitate to let me know.

I appreciate your understanding.

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Sample 8: leave application due to stress and burnout

Subject: Leave Application - Stress and Burnout

I am writing to request a leave of absence from [Date] to [Date]. The reason for my leave is to address stress and burnout.

I have been feeling overwhelmed and drained lately, and my doctor has advised me to take some time off to rest and recharge. I understand that my absence may cause inconvenience, and I am willing to do what I can to ensure that my work is covered during this time. [Offer suggestions for coverage, if applicable].

Sample 9: leave application due to illness of a family member

Subject: Leave of absence for a family emergency

I am writing to request a leave of absence for my mother, who is currently hospitalized. This is an unexpected family emergency, and I will not be able to come to work indefinitely.

If there is any paperwork I need to fill out or if you need more information from me, please do not hesitate to contact me. I appreciate your understanding in this difficult time.

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Sample 10: marriage leave application for office

(Download formats (4 samples)

Subject: Leave Application Due to Own Marriage.

I would like to take leave from work on the following dates for my marriage.

Date - 1st July to 10th July. Please grant me this leave as I cannot attend the office due to personal commitments. Thank you for your time and consideration.

Formats for Crafting a Leave Application for Marriage!

Sample 11: leave application for festival in office

Subject: Leave Application - Religious Holidays

I am writing to request a day off on [date] to observe [religious holiday]. This holiday is an important part of my faith, and I would like to take the day off to participate in its celebrations and traditions.

I understand that this may be short notice, but I hope that you will be able to accommodate my request. I will make sure to complete all of my work responsibilities before and after this day off to ensure a smooth transition.

Thank you for your understanding and support of my religious beliefs.

Ready, Set, Leave: Crafting the Perfect Leave Application for School

Sample 12 : Leave application for office in Hindi

प्रिय [अधिकारी],

मैं [अवकाश का कारण] के लिए अवकाश का अनुरोध करने जा रहा हूँ। मेरी उम्मीदवार वापसी की तारीख [तारीख] है, लेकिन यदि यह बदलता है तो मैं आपको सूचित करूँगा।

मेरे अवसर के दौरान, मैंने [समर्थन योजनाएं] बनाई हैं ताकि मेरी काम जिम्मेदारियां मेरे अवसर के दौरान हों।

आपका समर्थन धन्यवाद। मैं जल्द से जल्द स्वस्थ होकर काम वापस आने की कोशिश करूँगा।

आपका आदर्श, [आपका नाम]

Sample 13 :Vacation leave application for office

I am writing to request a vacation leave from [start date] to [end date]. I understand that my vacation time balance is currently [number of days] days and I am requesting an additional [number of days] days of unpaid leave.

I have made arrangements for my work to be covered during my absence and will ensure that all tasks and projects are completed or handed off before I leave.

Thank you for considering my request. I look forward to your response.

In conclusion, writing a professional leave application can be a daunting task. To ensure that you submit a well-written leave application, follow these tips and guidelines:

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Leave application Questions? Answers.

To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

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Formal Leave of Absence Letter Request Example

Alison Doyle is one of the nation’s foremost career experts.

letter for leave application in office

What To Include in Your Formal Letter

Leave of absence request template, leave of absence request email example, frequently asked questions (faqs).

Do you need to take a leave of absence from work? If so, it’s important to put your request in writing, both for documentation purposes and to make it easier for your manager to understand what you're requesting.

How to request a leave of absence depends on your position and on company policy. Some companies have formal policies in place for employees to request a leave of absence from their job. Others accept informal requests. Your employer may have a form you need to complete to request a leave of absence, or you may be required to write a letter documenting your request.

Here's information on how to request a leave of absence, examples of written and email requests for a leave of absence, and tips on what to include when you ask for a leave from work.

Key Takeaways

How To Request a Leave from Work

Many companies offer leave benefits to employees. However, not all leave benefits are mandated by law. Employers are required to provide some leave. Others are voluntary incentives provided by an employer. Voluntary leave benefits are typically an agreement between an employee and an employer or between an employer and an employee's representative, such as a labor union.

The typical process for requesting a formal leave of absence from work is to discuss your situation with your manager or human resources department to learn the process for requesting leave. Your employer will explain what leave is available, the eligibility requirements for leave, and the procedures for requesting leave. You may be required to meet with a manager to review your request and the information you'll need to provide.

It can be helpful to write a letter (or, more typically, an email) to your direct supervisor requesting a meeting to discuss whether, and how, you should apply for a leave of absence.

In this letter, you should include the following:

Once you have attended this meeting with your supervisor, follow up on the conversation with a written request for a leave of absence. This will be added to your personnel file, in order to initiate the formal leave-of-absence process and to provide documentation, if required, prior to the approval of your leave.

Dos and Don’ts for Requesting a Leave of Absence

It’s important to ask for your leave in the best possible way. The following guidelines will help you write a request that’s effective, professional, and considerate.

Give as much notice as possible. It takes time to arrange cover for your work role and to deal with your employer's requirements in accordance with leave. The more notice you can provide, the easier it will be for the company to accommodate your request.

Speak to your direct supervisor first , and outline your request in writing or complete leave request paperwork.

Know your rights. The Family and Medical Leave Act entitles many employees to unpaid leave to deal with medical conditions and family needs, such as the birth or adoption of a child or emergencies related to a family member’s active military service. Eligible employees who work for companies comprising 50 or more employees are entitled to 12 working weeks of unpaid leave during a 12-month period. Find out whether you’re covered before requesting leave.

Your state may also have family and medical leave laws that provide for employee absences from work. Check with your state labor department for information on programs in your location.

When requesting a formal leave of absence, your letter should include the following:

This leave of absence example template is for a formal request for a leave of absence from work, following a discussion with the employee’s supervisor.

Your Name Your Address Your City, State Zip Code Your Phone Number

Supervisor’s Name Title Organization Address City, State Zip Code

Dear Mr./Ms. [Last Name],

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from [Date] through [Date].

I will return to work on [Date].

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Your Signature (hard copy letter)

Your Typed Name

Here's an example of an email message requesting a leave of absence.

Subject: Leave of Absence - John Dooley

As we discussed yesterday, I would like to request a formal leave of absence from my job for family reasons. I plan to be away from November 2, 2022 to December 30, 2022, returning to work on January 3, 2023.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am on leave.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Are employers required to give employees paid leave from work?

Federal law does not require employers to pay employees for time not worked, such as personal leave, vacations, sick leave, or holidays. Some states mandate paid family, sick, parental, and school leave. Check with your state department of labor for details.

What's the best way to request a leave from work?

Your company may have a policy in place for requesting leave from work that specifies circumstances where leave may be granted, and how much time employees are entitled to take as leave. Check your employee handbook or talk to your manager for details. If a policy is in place, be sure to adhere to those guidelines for requesting a leave of absence.

National Conference of State Legislatures. " State Family and Medical Leave Laws ."

U.S. Equal Employment Opportunity Commission. " Leave Policy Tips ."

Department of Labor. " Leave Benefits ."

Department of Labor. " Family and Medical Leave (FMLA) ."

National Conference of State Legislatures. " Paid Family Leave Resources ."

U.S. Department of Labor. " Personal Leave ."

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How to Write an Office Leave Application?

Last Updated : 23 Feb, 2023

Remember the days when we were taught to write leave applications in school before taking any leave? Yes, how can we all forget that? But how many of us really took it seriously? Not everyone! But as soon we enter the corporate world, we realize how much significance an office leave application holds. Without dropping an official mail or letter, we can’t just vanish from our work, any day. Otherwise, strict actions will be taken against us, which we definitely don’t want, right?

So today, in this article we’ll understand the appropriate way of seeking office leave permission. Now, without any further ado, let’s get started.

Structure of an Effective Office Leave Application

Every office has its way of accepting office leave applications. Some prefer having it in a written form while others ask for an email. Don’t worry, both are not poles apart. If you learn the basic format, you’ll easily be able to frame the leave application in any way. That’s why let’s understand the skeleton of writing a leave application in letter and email form.

What to Add to an Office Leave Application: Letter Format

In this section, we’ll show you how you can write an office leave application in letter format. This format is strictly for letters and can bear a resemblance to the email format.

Step 1- Add the Receiver’s Name and Address

It is the first and foremost thing while writing any letter or email to a person. Add the details of the person to whom you are writing. It can be your manager or HR.

Step 2- Subject Line

Write the purpose of applying for leave. If it is sick leave, add “Sick leave application” in the subject line.

Step 3- Start with the Salutation

Salutation is a way to start the conversation, like saying “Hello”. You can use “Hi (the name of the person you are writing to)”. For Example- Good morning Abhay, Hello Mr. Abhay.

Step 4- Write the Body of the Letter

This part of the letter comprises the purpose for your absence at work, the duration of your unavailability, and the point of contact (mode and time availability). You can also add the name of the team member who may take care of your work in your absence.

Step 5- Closing with a Thank You Note

When you add all the reasons for taking leave, never forget to thank the person for acknowledging the leave.

Step 6- Add Sender’s Details

In last, add your details that include:

Step 7- Add Your Signature as well

These are the basic steps that you need to follow while writing an office leave application in a letter format. Now let’s move on to email format. Before that, understand that there is not much difference between both. A few changes are required and it’s good to go. Let’s see how?

What to Add to an Office Leave Application: Email Format

In this section, we’ll show you how you can write an office leave application in email format. It might bear a resemblance to the letter format. Nowadays, emails are preferred over letter format so you can use this format while curating the application through email.

Step 1- Add a subject line: After adding the receiver’s email address, you are asked to add something in a subject line. Your subject line defines the reason for writing that email to the concerned person. So, if you are writing a leave application, add the type of leave you are seeking and couple it with “application”. Suppose you are seeking maternity leave, write “Maternity Leave Application” in the subject line.

Step 2- Salutation: After adding your subject line, it’s time to greet the person. Add salutations like Hi, Hello, Good morning with the name of the person you are writing to.

Step 3- Write the body of the Letter: This section explains the reason for seeking leave application. Make sure you don’t drag it too much but also add the complete required information. This information includes the purpose for your absence from work, the duration of your unavailability at the office, the mode of contact, and the time availability. Also, if you are taking leave for a longer duration then the name of the person who may keep a tab of your work in your absence.

Step 4- End with a Thank you note: It’s an important and professional way to end any conversation. Whenever you write a leave application, do Thank the person for acknowledging the leave.

Step 5- Add sender’s details: Here you add your full name, and job title.

Sounds too much for now, right? Relax! We have framed some effective office leave application examples for you in an email format that you can use anytime with the required changes. Check them out!

5 Examples of Office Leave Application

Sample of Casual Leave Application Subject: Casual Leave Application! Dear Mr./ Ms./Mrs. (Name of the manager) I am writing this email to inform you that I need four days’ leave from 20 March 2023 to 23 March 2023 as I’ve to be with my family for my brother’s marriage in Chennai. I’ll be back in the office on 24 March 2023 (Friday). I shall be reachable at my email I’d (add email address) and phone number (add contact number). Besides, I’ve completed all the work assigned to me until now. Also, (add the name of a colleague) will take care of a few things in my absence. She/he is perfect in case of any assistance is required. I hope you’ll consider my request for leave positively. Thank you. Yours Sincerely, {Your name} {Your designation}

Sample of Sick Leave Application Subject: Sick Leave Application! Dear Mr./ Ms./Mrs. (Name of the manager) I am writing this email to inform you that I’ve been suffering from a cold and cough and since last night, it has got worse. Due to this, I would not be able to work properly. As per the doctor’s advice, I need to take at least 3 days of rest with proper medication to get healthy. I’ve also attached the medical certificate for your reference. Hence, I’m requesting you to kindly grant me leave for three days (add date). If I would need an extended period off, I will let you know shortly. Kindly feel free to reach out to me on my phone (Add phone number) for any clarification regarding the ongoing project. Thank you for considering my three days of sick leave application. Yours Sincerely, {Your name} {Your designation}

Sample of Maternity Leave Application Subject: Maternity Leave Application! Dear Mr./ Ms./Mrs. (Name of the manager) I would like to notify you that I’m close to the end of my pregnancy. Hence I’m seeking maternity leave as suggested by the doctor. It will be going to be a three-month leave and I’ll try to rejoin soon after. Since I’m taking a leave for a long duration, I’ve explained my work and responsibilities to the (name of the colleague). I’m confident that She/He can manage the work in my absence. In case of any urgency, you can always reach out to me at the given number (add contact details). I’ve attached the medical certificate provided by the doctor with other essential details. Also, I would like to know about insurance coverage for cashless billing, so, kindly let me the concerned person for the same. Thank you for considering my leave application. Yours Sincerely, {Your name} {Your designation}

Sample of Paternity Leave Application Subject: Paternity Leave Application! Dear Mr./ Ms./Mrs. (Name of the manager) This gives me immense pleasure to inform you that my wife and I are expecting a baby towards the end of this month (add the expected month of delivery). Hence, I’m looking forward to utilizing my paternity leave from (Starting date) to (Ending date). Since I would be absent for quite a long period, I’ve explained my role and responsibilities to my team member (name of the person). He/she is perfect at managing these tasks in my absence. In any case of emergency, I’m easily reachable by email (Add email address), and phone (add contact number). I hope you understand my situation and approve my paternity leave soon. Yours Sincerely, {Your name} {Your designation}

Sample of Wedding Leave Application Subject: Leave Application for Marriage! Dear Mr./ Ms./Mrs. (Name of the manager) I’m highly glad to officially inform you that I’m getting married on (date of marriage). Therefore, I’m writing this to request some time off as I have to make some arrangements and help my family with the wedding preparations. Hence, I request you to kindly grant me leave for fifteen days, from (mention starting date) to (add ending date). I’ll complete my entire work by the end of this month. Also, I’ve explained my duties to (Add the name of the team member). She/he is the right person to contact for any assistance in my absence. I’ll be available over my email (Add email address), and phone (add contact number) for any kind of work emergency. I’m looking forward to the approval. Yours Sincerely, {Your name} {Your designation}

These are some of the samples that you can use while framing the appropriate leave application for an office. Also, for any other reasons, you can just make a few adjustments and it is done. But, before you hit that send button, make sure you proofread your application.

Any grammatical error, spelling mistake, or missing information will lose the professional touch and throw a poor impression on the concerned person, and we are confident that you don’t want that, right? Therefore, keep these instructions in mind and you are all set to write an effective leave application for an office.

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COMMENTS

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